Executive Associate Position
California Alliance of Caregivers, a nonprofit advocacy organization, is seeking a full-time Executive Associate. The Executive Associate will directly assist the Executive Director providing administrative and technical support for the organization’s growing list of resource family members, supporters, collaborating organizations, and grant activities. California Alliance of Caregivers represents the voice of relative and non-relative caregivers to promote the well-being of children in foster care. California Alliance of Caregivers provides caregivers with services that includes local, state and federal advocacy, caregiver support group empowerment, child welfare advocacy support, policymaker education, and caregiver training. California Alliance of Caregivers is a growing nonprofit organization focused on engaging resource families in child welfare advocacy.
Essential Duties and Responsibilities
Duties reflect a combination of client and administrative support, including fiscal and contract management. The following are specific duties of the Associate:
- Coordinates and maintains Executive Director’s calendar, including coordinating member meetings and responding to requests for information.
- Generates monthly invoices for grant reimbursement.
- Monitors and manages contracts, grants, and other financial documents.
- Analyzes administrative systems and practices, develops and recommends modifications, and coordinates implementation of improvements.
- Coordinates, monitors and directs the acquisition and use of equipment, supplies, office space, technology, and records storage and retrieval systems. Responsible for making recommendations for improvements and changes to existing operational procedures.
- Assists with meeting preparation, including development of agendas and materials.
- Assists in member and affiliate recruitment.
- Assists with response to member input and requests.
- Assists in engaging members in advocacy activities and in building advocacy networks.
- Assists in building awareness of advocacy programs and in member communication.
- Assists in preparation of Board packet and Board communication
Knowledge and Skills
The ideal candidate will be a motivated self-starter able to work independently, manage multiple tasks, and think strategically.
- Strong organizational ability
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Access)
- Demonstrated ability to work independently or as part of a team
- Proven excellent verbal and written communication skills
- Experience working in a legislative office.
- Proven ability to exercise discretion in decision making and independent judgement
- Bachelor’s Degree required.
- Ability to work under supervision and collaborate as a team
- Ability to work independently
- Strong communication skills including ability to communicate orally and in writing.
- Ability to follow instructions and perform as instructed.
- Comfortable using internet applications and email daily.
- Reliable attendance and ability to work weekends or evenings when necessary.
- Overtime may be required.
Physical Requirements and Working Conditions
- Work is performed in an office setting and off site.
- May require some driving and running general errands.
- Inform your supervisor of any conditions that are unsafe including unrecognized hazards or infractions of safety rules.
- Ensure a safe work environment, following all safety guidelines and modeling safe work practice.
- Take immediate action to address any safety concerns that could put an employee, visitor, or the property at risk.
- Notify your supervisor immediately of all employee injury or illness, no exceptions.
Policies and Guidelines
- Comply with all policies and guidelines as described in the employee handbook used by California Alliance of Caregivers.
- Report all injuries immediately and inform your supervisor of any conditions that are unsafe including unrecognized hazards or infractions of safety rules.
- Report any issues of an employee in violation of any California Alliance of Caregivers policy or guideline or any act perceived as unlawful by reporting the issue to your supervisor.
- Perform any additional duties assigned to you or as indicated in any procedure in the employee handbook used by California Alliance of Caregivers.
Salary for this full-time, exempt position is negotiable, commensurate with experience and schedule. To apply, please send cover letter and resume to firstname.lastname@example.org. Submissions will be accepted through 5 pm on February 23rd.
For company information, go to www.cacaregivers.org.